Image
Request to Appear as a Delegation to Council

Primary Contact Information

First name:*

Last name:*

Email address:*

Phone number:*

Presenter(s) Contact Information

Presenter(s):*
Please list the name(s) & email address(es) for all presenter(s).
Click the '+' to add more presenters.

Organization (if applicable):

Presenters Participation:*

Have you been in contact with City staff prior to your application?*

What is your preferred Council meeting date for your delegation?*

Presentation Materials

Will there be presentation materials provided (correspondence, pamphlets, handouts)?*

If yes, please upload the presentation materials.
PDF, Word document, PowerPoint slide deck, or a combination thereof, with a file size limit no more than 2MB

Will there will be a Microsoft PowerPoint presentation?*

If yes, please upload the Microsoft PowerPoint presentation.
File size limit no more than 4MB
Important notes regarding presentation materials:
  • Presentation slide decks must only be in Microsoft PowerPoint format so that it is compatible with IT software.
  • The deadline to submit presentation materials is Tuesday at noon, one week prior to the Council meeting (or 6 business days prior to the meeting).
  • Scheduling of the delegation remains tentative until review and approval of the presentation materials.
  • Any materials submitted will be included as part of the Council agenda and treated as public record.
  • Please ensure any requests of Council are included in your presentation materials.

Purpose of Presentation

Please describe the purpose of your presentation to Council and whether you have a request (ie. letter of support, funding):*

What to Expect at Courtenay Council Meetings

Council meetings begin at 4:00 pm at the Comox Valley Regional District (CVRD) Civic Room, 770 Harmston Avenue, Courtenay unless otherwise posted and are recorded and live-streamed to the City’s YouTube channel. For the most up-to-date Council meeting calendar, agendas, minutes and videos, please visit www.courtenay.ca/councilmeetings
 
  • The public is welcome to attend open Council meetings in person at the CVRD, or watch online via the City’s YouTube channel: https://www.youtube.com/@CityofCourtenayBC/streams
  • Please arrive at the CVRD or log into Zoom 15 minutes prior to the start of the meeting so that staff can help you prepare for your presentation. Delegations typically appear early on during a Council meeting however it is not possible to predict the time the delegation will be heard.
  • The Mayor will ask you to step up to the podium when it is time for your delegation. There are 10 minutes available to make the presentation with additional time to respond to Council’s questions.
  • Any consideration of your request will be made by Council at a future meeting.
  • Rules governing the conduct of Council meetings are outlined in Council Procedure Bylaw No. 2730, 2013 and Robert’s Rules of Order.
Information we collect and why we collect it.

The City of Courtenay is collecting personal information in this form in accordance with Section 26 (c) of the Freedom of Information and Protection of Privacy Act, for the purpose of administering Council delegation requests. Questions about the collection, use and disclosure of this information can be directed to the Corporate Officer at foi@courtenay.ca or 250-334-4441.



Request Technical Support