Subdivision Application

Subdivision Application Guidelines

Subdivision Application Details:

Subdivision is the process of altering legal property boundaries and creating new parcels of land. The subdivision of land must meet requirements provided for in the Zoning Bylaws and other relevant regulations. Authority to grant subdivision approval is granted to the Approving Officer in the Land Title Act and the Strata Property Act. Fee simple subdivision of land, strata conversion of previously occupied buildings and phased strata developments, must be approved by the Approving Officer before they can be registered in the Land Title Office.

Application Process:

 


1. Pre-Application Meeting: The applicant is encouraged to arrange for a pre-application meeting. This meeting provides an opportunity to discuss the proposal and ask questions in advance of submitting a formal application and fees.

2. Application Submission: This Subdivision Application contains a checklist outlining required documents and plan criteria that must accompany a submission. Ensure your application contains all required items and any additional items identified during pre-application meeting. After receiving a complete application, the application is reviewed by the Development Servicing Division.

3. Internal & External Application Review: Applications will be circulated for review and comment by the internal departments, through the Development Application Review Team (DART), and by external agencies, where appropriate.

4. PLR Preparation: The Approving Officer collects, compiles and reviews all internal and external review comments, and reviews relevant legislation and City Bylaws in order to determine if a proposal is eligible for Preliminary Layout Review (PLR) letter issuance. The PLR will outline conditions that must be met before final approval. If the Preliminary Layout Review Letter is issued, it is valid for 12 months.

5. Completion of PLR Requirements: Applicants must retain the services of professionals, such as an engineer (P.Eng.), who will design the works and services required in accordance with the Subdivision Bylaw and support the completion of the PLR requirements. Note: All studies required to support the application must be reviewed and accepted by the City prior to the applicant submitting detailed engineering drawings for review.

6. Completion or Bonding of Works and Services: All services are required to be installed at the owner’s expense prior to subdivision approval, unless the owner provides security and enters into a subdivision servicing agreement with the Municipality to complete the required works by a specified date.

7. Approval: Once all the requirements outlined in the PLR have been addressed, the applicant may submit all required plans, documents and final version of all technical studies for approval. If appropriate, the Approving Officer will approve and sign the Subdivision Plan.

8. Register Plan: Once signed by the Approving Officer, documents are returned to the applicant for registration with the Land Title Office in Victoria.


Before submitting your Application it is important to note the following:

1. Incomplete applications will be returned to the applicant;
2. It is the applicant’s responsibility to be familiar and knowledgeable of all requirements, policies and applicable bylaws within the City of Courtenay, and to clearly represent how the application conforms to these requirements, policies and bylaws before the application will be accepted;
3. The owner or coordinating professional must ensure that the submissions, including all plans are internally consistent;
Plans that are not internally consistent will be returned to the applicant with no further review;
4. Where the PLR has expired and application is inactive, the file will be closed at the discretion of the Approving Officer;
The applicant will receive written notice to this effect from the Approving Officer; and 
5. Everything must be submitted electronically, and, in pdf format.


Application Type

Please select your Application Type: (Select all that apply)*
All PLR applications must have previously completed a pre-application meeting.

I am applying as an:*

Applicant Information

Business Name:*

First Name:*

Last Name:*

Address:*

City:*

Province:*

Postal Code:*

Email:*

Telephone:*

Owner Information

Are there multiple owners?*

Upload Owner Authorization.*
A lease agreement OR letter from the property owner(s) authorizing the agent to operate on behalf of the owner is required. It must be signed by both the property owner(s) and the agent(s).
(PDF format, maximum file size of 1.0MB)

Owner

First Name:*

Last Name:*

Address:*

City:*

Province:*

Postal Code:*

Email:*

Telephone:*

Joint Owner

First Name:*

Last Name:*

Email:*

Telephone:*

Description of Property

Civic Address:*

City:*

Province:*

Postal Code:*

Full Legal Description:*

Certificate of Title

Do you have the Certificate of Title (dated no more than 30 days prior to the date of the application)?*
The Certificate of Title will be pulled and charged to your application.

Upload your Certificate of Title.*
File size must be under 1MB. Only JPG and PDF formats are accepted. Please ensure it's dated dated no more than 30 days prior to the date of the application.
Information we collect and why we collect it.

The City of Courtenay is collecting personal information in accordance with Section 26 (c) of the Freedom of Information and Protection of Privacy Act. The personal information collected in this form (name, contact information, etc.) will be used for the purpose of administering the Subdivision Application. Questions about the collection, use, and disclosure of this information can be directed to the City’s Privacy Officer at City Hall, 830 Cliffe Avenue Courtenay, BC V9N 2J7. Phone: 250-334-4441 email: info@courtenay.ca



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